CONSTITUTION
1. Name
The club shall be called United Netball Club, hereinafter called the Club.
2. Affiliation
The Club shall be affiliated to the Gloucestershire County Netball Association hereinafter called GCNA; and shall be affiliated to the All England Netball Association hereinafter called AENA. The Club will be bound by the rules of both organisations.
3. Aims and objectives
The aims and objectives of the Club will be:
- To promote and encourage the game of netball and the club within the local community at all age groups
- To offer coaching and competitive opportunities in Netball
- To ensure a duty of care to all members of the club
- To encourage the highest ethical standards within the club.
4. Membership
- Membership will be open to all without discrimination, senior over 18 and junior under 18.
- All members will be subject to the regulations of the constitution. By joining the Club, members will be deemed to accept these regulations, any codes of conduct that the Club has adopted together with any rulings of the executive committee
5. Membership fees
- Membership fees and payment terms will be set annually after the GCNA Executive Committee have determined their affiliation fees. The Club fee is payable to the Treasurer before the date of the GCNA affiliation night.
6. Administration
- The Club will be managed by an Executive Committee consisting of:
- Chair
- Secretary
- Treasurer
- Fixtures Secretary
- Publicity Officer
- Welfare Officer
- Minutes Secretary
- Youth Development Officer
- Fundraising Officer
- CAPS Registration Officer
- Junior Representative
Officers will be elected annually at the Annual General Meeting.
All coaching positions shall be appointed by the Committee at the first Executive Meeting following the Annual General Meeting. Coaches will be co-opted members with full voting rights at Executive Meetings.
A person may hold more than one position in the Club but will only have one vote at meetings.
Resolutions shall be decided by a simple majority with the Chair of the meeting having the casting vote.
7. Committee
The Executive Committee will be convened by the Secretary of the Club and meetings held no less than three times per year.
Five members shall constitute a quorum.
If a position on the Committee becomes vacant for any reason the Committee may elect any member of the Club to fill such vacancy.
The Executive Committee will be responsible for:
- Adopting new policy, codes of conduct and rules that affect the organisation of the Club
- Appointing sub-committees and advisers as necessary to the Executive Committee as necessary to fulfil its business.
- Disciplinary hearings of members who infringe the club rules and taking any action of suspension or discipline following such hearings.
8. Finance
The Club Treasurer will be responsible for the finances of the Club.
All Club monies will be banked in an account held in the name of the Club.
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The financial year of the Club will end on April 30th.
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against Club funds should hold the signatures of the Treasurer plus one other officer.
The Club is a non-profit making organisation and any surplus income or profits shall be re-invested in the Club.
9. Annual General Meetings
The Annual General Meeting shall be held once a calendar year in the month of May to:
- Approve the minutes of the previous years AGM
- Receive a report from the officers of the Executive Committee
- Receive a report from the Treasurer and a statement of the audited accounts made up to April
- Appoint an auditor for the Club’s accounts
- Elect Executive Committee
- Consider changes to constitution
At least 14 days’ notice of Annual General Meeting, inviting nominations and resolutions, together with a copy of the Agenda, accounts and previous year’s minutes shall be given to all members by the Secretary.
Proposed amendments to the constitution and nominations for the Executive Officers must be received by the Secretary at least seven days prior to the date of the Annual General Meeting.
Any position on the executive committee not filled at the Annual General Meeting shall be referred to the authority of the Executive Committee.
Approval by at least 75% of those present and voting shall be required to carry any resolution in respect of the Constitution of the Club. Other resolutions shall be decided by simple majority, and in the event of a tie, the chair of the meeting shall have the casting vote.
The quorum for AGMs will be 30% of the membership.
An Extraordinary General Meetings (EGM) outside the AGM may be called by the Executive Committee or by 10% of the members. Procedures for EGMs will be the same as for the AGM.
10. Dissolution
A resolution to dissolve the Club can only be passed at an AGM or EGM through a majority vote of at least 75% of the membership.
In the event of dissolution, any assets of the Club that remain will become the property of GCNA.
11. Declaration
United Netball Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
Club Secretary
